Guaranteed ROI IT Asset Value Recovery Offer

Download Evergreen's No Risk IT Asset Management offer here.

What would you say about a service offering that recovers IT assets in your organization at no risk or cost to your company? Would you be interested in an offer that guarantees to identify IT asset expense recovery in excess of $500,000 over the next 36 months or the service is free to you?

Can you imagine the control, cost savings and risk reduction associated with such a program? And can you also imagine the improvement in operations and in the execution of strategic IT initiatives that you could achieve with optimized lifecycle management of all your IT assets?

Most organizations have a long list of unanswered questions when it comes to asset lifecycle management and its impact on their operations.

• Are costs being allocated in such a way as to drive efficiency?
• Can we prove that IT is being fiscally responsible when it comes to current asset recovery and new asset deployment? If not, what kind of compliance and auditing risks could the organization be facing?
• Are there tools in place that allow for advantageous license negotiations with hardware and software vendors?
• Can we prove that our software licensing is correct and that we are efficiently and cost effectively managing our desktop and server hardware requirements?
• Does the organization face risk for under-licensing and/or tax penalties as a result of sub-optimized asset accountability?
• Without sound knowledge of IT assets, how efficient can the IT organization really be?
• What degree of security risk is the organization being exposed to as a result of less than optimized IT asset lifecycle management?
• Do we understand the total cost of ownership of our strategic systems to support portfolio decision making?
• Could we dramatically simplify IT by rationalizing our software portfolio?
• Are we effectively managing our outsourced activities?
• Could restructuring and M&A activities be streamlined by complete knowledge of our IT assets?
• Are we a disaster recovery risk as a result of our asset recovery lifecycle management program (or by the lack of having one)?

Evergreen Systems has deep experience in asset value recovery, or we couldn't make this kind of offer. We find that large, complex organizations tend to lose effective control over software and maintenance over time as result of 'accidental' software disposal that has to be re-purchased and overpayment of maintenance and outsourced contract fees based on inaccurate IT inventory data.

Review the next page to see the seven steps that Evergreen Systems takes towards delivering an effective asset lifecycle management and recovery program.

How the ROI IT Asset Value Recovery Offer Works For You

This offer guarantees to identify where you can recover IT asset expense in excess of $500,000 over the next 36 months, or the entire service is free to you.

• We clearly identify where you can recover $500,000 or more in IT asset expense, over the next 36 months.
• If we don't, the service is free to you.
• If we do:
  o You pay us $50,000 for the service
  o You agree in good faith to spend 1/3 of the identified savings with us, to help your organization permanently address the problem.

How We Do It

• We come on site for a week to install passive and active discovery technologies to determine actual assets in place.
• We return 30 days later to:
  o Determine actual IT assets in use in the environment.
  o Review and analyze the top dozen software, maintenance and outsourced seat-based service contracts for actual expenditures.
• We compare IT purchases with the actual discovered environment, and reconcile the differences to determine potential recovery. Primary focus is on:
  o Software accidentally disposed of over time.
  o Maintenance overpayments from over licensing and obsolete systems.
  o Overpayment of outsourced activities based on inaccurate asset counts.
• High level reviews are also conducted for general impact on system security, regulatory compliance, capital planning, and software portfolio simplification.
• Executive briefing delivers findings -- identifying asset expense recovery areas as well as strategic findings.

Seven Steps to Developing Asset Management

Step 1: Establish Corporate Goals and Objectives
Once your asset value recovery desired 'end state' is established (either through your own or Evergreen's audit) set up your goals and objectives for amortization of savings over three to five years.

Metrics should be established to measure and evaluate these savings over time.

Step 2: Define Associated Policies and Procedures
Key policies and procedures associated with the stated goals and objectives need to be identified. For example, if one of the strategic goals is the optimization of the procurement process, then policies associated with request, receiving, deployment and retirement processes should be targeted and associated with Key Performance Indicators, or KPIs.

Step 3: Identify, Define, Categorize Assets
All software, hardware and IT assets must be located, identified and categorized within 'asset classes'. Asset classes should group like assets according to use.

Step 4: Benchmark and Design New Processes
Processes for each procedure should be reviewed with a baseline assessment. Target metrics must be developed, as well as Global ITAM processes, and a gap analysis performed for comparison between current processes and new Global processes to achieve target metrics. New processes should be applied to specific asset classes.

Step 5: Analyze Current Methodologies/Personnel
Current methodologies and tools must be examined for tracking, monitoring, inventory and retirement of assets. Analysis should focus on improvement of manual processes and centralization of access to asset data. Personnel that currently manage specific assets should be identified and their functions associated with those assets.

Step 6: Analyze/Select Supporting Technologies
Technologies should be evaluated that support the automated discovery, categorization and centralized repository and access to asset management data. Best-of-breed products and associated professional services should include total asset portfolio management, including software asset management and asset reconciliation, as well as add-ons for procurement, contract and financial management.

Base portfolio management must include visibility to what assets are available, where they are located and to whom they are assigned. Additional capabilities should include optimization of assets, workflow engines, multiple tracking methodologies and reconciliation engines.

Step 7: Implement Solutions
Solutions should be implemented that address all phases of asset management improvement and should include:

• Pre-deployment checklists that include personnel roles and responsibilities, server and database requirements, key system configurations, critical workflow issues and configuration data in preparation for input.
• Business process alignment that includes executive workshops, baseline of current operations and development of evaluation methods and success metrics.
• Project implementation, including process, program and technology implementations based on ITIL best practices.
• Testing and quality assurance, including rigorous testing and QA prior to system deployment.
• Knowledge transfer/project completion, where all engagement data is tracked against metrics and deliverables and success of the project is evaluated.
• Communications and training, including detailed plans to articulate the program and its objectives to all business users and train them on their roles in the new program.
• Establishment of Governance to oversee that the program meets short-term and long-term objectives and to ensure continuous improvement cycles.